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Effortless, Accurate, and Secure

Payroll Solutions Built for Trucking Companies.

Pay.Day helps trucking businesses manage driver payroll, trip-based earnings, mileage calculations, allowances, and compliance in one system. Simplify payroll processing, reduce manual errors, and ensure accurate payments for drivers and fleet staff.

Payroll

Leaves

Attendance

Compliance

Employee Management

Employee Management

Manage drivers and fleet staff across routes and operations in one centralized system.

  • Maintain profiles for drivers, dispatchers, and support staff with role and payroll details.
  • Track assignments such as routes, vehicles, trips, and reporting structure.
  • Maintain earnings history including mileage pay, trip rates, bonuses, and deductions.
  • Store documents such as licenses, permits, contracts, and compliance records.
Payroll Setup

Payroll Setup

Configure payroll based on trucking operations and driver compensation models.

  • Set up payroll for drivers, fleet staff, and administrative teams.
  • Define pay structures based on mileage, trips, hourly rates, or fixed salaries.
  • Create payroll cycles aligned with trip schedules and payment timelines.
  • Manage allowances, fuel reimbursements, and statutory deductions.
  • Support payroll across multiple routes, regions, or fleet operations.
Time and Attendance

Time & Attendance

Track driver activity, trips, and working hours accurately.

  • Monitor attendance and trip logs using integrated systems or manual inputs.
  • Track driver availability, duty hours, and rest periods.
  • Calculate overtime based on driving hours and compliance rules.

Ready to Simplify Payroll for Your Business?

See how PayDay helps businesses. Automate salary processing, attendance, leave balances, tax deductions, payslips, and payroll compliance in one connected system.

Payroll Demo
Payroll Engine

Payroll Engine

Automate payroll processing for drivers and fleet operations.

  • Process payroll based on mileage, trips, hours, or fixed pay structures.
  • Include allowances such as fuel, travel, and daily expenses.
  • Apply adjustments for delays, penalties, bonuses, and reimbursements.
  • Handle final settlements for driver exits or contract completion.
Payments

Payments

Ensure timely and accurate payments for drivers and staff.

  • Generate payslips with detailed breakdowns of trips, mileage, and earnings.
  • Process direct payments to driver and staff bank accounts.
  • Enable bulk payments across fleets and operational units.
Employee Portal

Employee Portal

Provide drivers and staff with easy access to payroll information.

  • Drivers can view payslips, trip earnings, and payment history.
  • Role-based access for drivers, dispatchers, and management.
  • Mobile-friendly access for on-the-road workforce.
  • Notifications for payments, trip updates, and approvals.
Reports and Analytics

Reports & Analytics

Track payroll costs and operational performance across fleet operations.

  • Fleet-wise payroll dashboards and cost analysis.
  • Reports for mileage, trip earnings, allowances, and deductions.
  • Driver activity and performance tracking.
  • Compliance and tax reporting for transportation regulations.

Trucking Companies Payroll Software Modules

A complete trucking workforce management system designed to handle driver payroll, trip tracking, and fleet operations efficiently. These modules help ensure accurate earnings calculation, improve operational visibility, and simplify payroll management across routes and regions.

Workshift & Scheduler

Plan employee shifts, rotating schedules, staffing coverage, and work assignments with ease.

Workflow & Approvals

Automate approvals for PTO requests, payroll changes, reimbursements, and HR requests.

Adjustments

Manage bonuses, retro pay, corrections, commissions, incentives, and one-time payroll payments.

Advance Salary

Allow earned wage access or salary advances with automatic deductions in future payroll cycles.

Loans

Track employee loans, repayment balances, schedules, and payroll installment deductions.

Holidays

Maintain company holiday calendars for payroll planning, attendance tracking, and leave policies.

Leave Management & PTO

Track vacation, sick leave, PTO accruals, approvals, balances, and employee leave history.

401(k) & Retirement

Manage employee retirement contributions, employer matches, and payroll deduction schedules.

Benefits Deductions

Calculate medical, dental, vision, insurance, and other employee benefit deductions accurately.

Commissions

Calculate sales commissions and incentive pay based on targets, plans, and performance.

Tax Credits

Apply eligible payroll tax credits and deductions to support accurate tax processing.

Need More Than Software?

Let Payroll Experts Manage Payroll for You

If your team does not want to spend time running payroll manually, PayDay also offers managed payroll services. We help handle payroll processing, employee payments, deductions, payslips, reports, and compliance support so you can focus on growing your business.

Talk to Payroll Expert

Payroll Services Include

  • Complete payroll processing support
  • Salary, hourly, bonus, and overtime payroll
  • Payslips and payroll reports
  • Deductions and tax record support
  • Dedicated payroll specialists