Stop entering data twice
Keep employee details, attendance and pay information together, so changes do not have to be copied between different systems.
Electronic payroll for US employers
An Electronic Payroll System That Makes Payday Easier.
Still running payroll through spreadsheets, emails and separate time sheets? PayDay brings employee hours, salary calculations, US payroll taxes, direct deposit and digital pay stubs into one online system. Review your payroll, approve it and get your team paid.
$6 per employee/month · No monthly base fee · All 50 US states
PayDay payroll workspace
$0 base feePay only for employees on your plan
50 US statesPayroll tax calculation support
One connected systemPayroll, attendance and employee records
Why PayDay?
Less Payroll Admin. More Control Over Every Pay Run.
Whether you manage payroll for five employees or several hundred, the work should not involve rebuilding the same spreadsheet every payday.
Spend less time on calculations
Calculate earnings, overtime, deductions and applicable taxes with payroll rules you configure for your business.
Catch mistakes before payday
Review employee pay and adjustments before approving the run. You stay in control of what gets paid.
Make payroll easier for employees
Give your team online access to their pay stubs and payroll documents instead of answering the same requests by email.
Keep a clear payroll history
Find previous pay runs, deductions and employee records when accounting, HR or an auditor needs them.
Know what payroll software costs
Pay $6 per employee each month for the core platform, without a separate monthly base subscription fee.
Electronic payroll, explained
What Is an Electronic Payroll System?
An electronic payroll system is software that calculates employee pay, applies taxes and deductions, supports electronic payments and stores payroll records digitally. It replaces manual calculations and paper-based records with a repeatable online process for preparing, reviewing and completing payroll.
With PayDay, that process starts with employee information and work hours and ends with approved pay, payment instructions and digital pay stubs.
Learn more about electronic payroll →From hours worked to payday
How PayDay's Electronic Payroll System Works
Four straightforward steps take you from employee setup to a completed payroll run.
Set up employees
Add employee details, pay rates, work locations, withholding information and payment preferences.
Prepare payroll
Bring approved hours, overtime and leave into the pay run. Add any bonuses, commissions or adjustments.
Review and approve
Check calculated wages, deductions, taxes and take-home pay. Make any corrections before approval.
Pay and keep records
Prepare employee payments, share digital pay stubs and keep the completed run available for reporting.
Manual vs. electronic payroll
Is It Time to Move Beyond Spreadsheets?
Manual payroll can work when you have a small team. As pay rules, employee numbers and tax requirements grow, it becomes harder to keep track of everything.
| Payroll task | Manual payroll | With PayDay |
|---|---|---|
| Employee hours | Collect and enter timesheets by hand. | Use connected time and attendance records. |
| Pay calculations | Maintain formulas for wages and deductions. | Apply configured payroll rules to employee data. |
| Payroll taxes | Calculate and track withholding separately. | Calculate applicable US payroll taxes within the run. |
| Employee payments | Prepare checks or separate bank instructions. | Manage direct deposit and payment workflows. |
| Pay stubs | Create, send and store individual documents. | Generate digital pay stubs employees can access online. |
| Payroll records | Search spreadsheets, folders and email threads. | Find pay history and export reports from one platform. |
Automation reduces repetitive work, but employers still need to verify payroll inputs, approvals and applicable tax obligations.
Electronic payroll features
Everything You Need to Run Payroll Electronically
Each part of the payroll process works with the next, from tracking employee time to keeping a record of what was paid.
01 / Automated payroll calculations
Calculate Pay Without Rebuilding a Spreadsheet
PayDay calculates gross pay, deductions and net pay using employee rates and your payroll settings. Manage hourly and salaried workers in the same system and review the results before you approve payroll.
- Weekly, biweekly, semimonthly and monthly pay schedules
- Overtime, commissions, bonuses and pay adjustments
- Benefits deductions and applicable tax withholding
02 / Time and attendance
Turn Employee Hours Into Accurate Pay
Employee hours are often where payroll mistakes begin. PayDay connects time tracking, attendance and leave with payroll, so your team can review the records that actually affect an employee's paycheck.
- Use recorded hours and approved overtime
- Track leave and paid time off in the same platform
- Review changes before processing payroll
Example: weekly time review
03 / Electronic payments
Get Employee Payments Ready for Payday
Keep approved payroll amounts and employee payment details connected. PayDay supports direct deposit and ACH payment workflows, helping your team prepare electronic payments without rebuilding payment records after each run.
- Direct deposit payment workflows
- Employee payment information and history
- Payment records linked to completed payroll
04 / Paperless payroll
Let Employees Find Their Own Pay Stubs
When someone needs a previous pay stub, your payroll team should not have to search for it. Employees can sign in to their self-service portal to view pay details and available payroll documents.
- Digital pay stubs with earnings and deduction breakdowns
- Access to available W-2 documents and employee records
- Role-based access to sensitive payroll information
05 / Payroll reporting
Know What You Paid and Where the Money Went
Get a clear view of payroll expenses, employee deductions and labor costs. When your accountant needs records or you need to check a previous payment, the information is available in your payroll history.
- Payroll registers, earnings and deduction reports
- Labor cost and overtime insights
- Exportable reports, historical records and audit trails
Built for US employers
Handle US Payroll Taxes in the Same System
Payroll in the US means more than calculating salaries. Employers also need to account for withholding, Social Security, Medicare and applicable state and local taxes.
PayDay supports automated payroll tax calculations across all 50 states, so you can manage employees in different locations without maintaining separate tax spreadsheets.
Tax filing and remittance depend on employer registrations, setup and service arrangements. Confirm your responsibilities and payment workflow during onboarding. For outsourcing, explore managed US payroll services.
Federal withholding
Calculate federal income tax withholding using relevant employee information.
Social Security & Medicare
Calculate applicable FICA taxes within payroll.
State and local taxes
Manage applicable tax calculations based on employee work locations.
Unemployment taxes
Support federal and state unemployment tax workflows.
Payroll tax records
Maintain tax-related payroll data for reporting and filing workflows.
Multi-state payroll
Manage employees across different states in one payroll system.
Making the switch
Move to Electronic Payroll Without Starting From Scratch
You don't need to throw away your existing payroll records. Start with the information you already have and use it to build your new payroll setup.
PayDay's onboarding team can help you understand the setup process, review your requirements and prepare for your first payroll run.
Gather your existing records
Prepare employee details, rates, tax information, year-to-date payroll balances and payment information.
Configure your payroll
Set up pay schedules, deductions, work locations, permissions and relevant approval rules.
Check your first run
Compare the calculated results with your expected payroll totals and confirm payment and filing arrangements before going live.
Electronic payroll software pricing
One Simple Price. No Monthly Base Fee.
PayDay's software subscription costs $6 per employee per month. Payroll, attendance, employee records and the core tools you need to manage payday are included in the plan.
- Automated payroll calculations and tax tools
- Time tracking, attendance and leave management
- Digital pay stubs and employee self-service
- Payroll reporting and employee records
Need someone to manage payroll for you? Ask about managed payroll services.
Core payroll and employee tools
$6per employee / month
No additional monthly base subscription fee.
10 employees$60/mo
25 employees$150/mo
50 employees$300/mo
100 employees$600/mo
Examples reflect the software subscription only. Confirm any separate service or payment costs for your setup.
Customer experiences
What PayDay Customers Say
Hear from businesses that use PayDay for employee management and payroll.
“Easy way to maintain the payroll and payslips.”
Gowtham K.
“Today we are over 235 employees”
Oliver G.
“Excellent team and support”
Meiraj H.
Excerpts from published PayDay customer reviews. Read more customer feedback.
Frequently asked questions
Electronic Payroll System FAQs
Straightforward answers to questions employers ask before moving payroll online.
What is the difference between manual and electronic payroll?
Manual payroll relies on people calculating wages, deductions and taxes and maintaining payment records by hand, often in spreadsheets. Electronic payroll uses software to perform calculations and organize records, while payroll administrators review and approve the results.
Is an electronic payroll system the same as direct deposit?
No. Direct deposit is a way to transfer employee pay to a bank account. An electronic payroll system manages the broader process, including calculating pay, withholding taxes, preparing payments and keeping payroll records. Direct deposit can be one part of that process.
Can I run payroll for both hourly and salaried employees?
Yes. PayDay supports hourly and salaried employees, different pay schedules, overtime, bonuses and deductions. You can configure the relevant rules for your team and review the calculations before approving payroll.
Does PayDay calculate US payroll taxes automatically?
Yes. PayDay supports automated calculations for applicable federal, state and local payroll taxes across all 50 states. Tax filing and remittance arrangements depend on your employer registrations and setup, so confirm these during your demo or onboarding.
Can employees receive electronic pay stubs?
Yes. Employees can access digital pay stubs showing earnings, deductions and take-home pay through PayDay's self-service portal. Employers should confirm any applicable state rules about electronic wage statements, employee access and paper copies.
Can I switch payroll systems in the middle of the year?
Yes. A midyear switch typically requires accurate year-to-date wages, taxes, deductions and previous payroll records. Reconcile those balances and confirm responsibility for tax filings before processing your first payroll in the new system.
How much does an electronic payroll system cost?
Pricing varies by provider, employee count and service level. PayDay's software plan is $6 per employee per month with no monthly base subscription fee. For example, a business with 25 employees pays $150 per month for the software.
How is payroll information protected?
PayDay provides role-based permissions and controlled access to payroll records. Employers should limit access to authorized staff and follow appropriate security procedures. You can learn more on the PayDay security page.