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Trusted by U.S. Healthcare Teams

Healthcare Payroll Software for Hospitals, Clinics & Medical Staff

Managing payroll for doctors, nurses, and hospital staff is complex. PayDay automates shift differentials, overtime, ACA compliance, and multi-facility payments so your team gets paid accurately, on time, every time.

Payroll

Shift Scheduling

Overtime & Compliance

Leave Management

Employee Management

Healthcare Staff Management & Credentialing

Keep every doctor, nurse, technician, and admin in one secure system with credentials, certifications, and compliance records always up to date.

  • Maintain profiles for physicians, nurses, technicians, locum tenens, and administrative staff
  • Track roles, departments, shift assignments, and reporting structures across facilities
  • Store licenses, certifications, HIPAA training records, and compliance documents securely
  • Manage compensation history including salaries, overtime, shift allowances, and incentives
Payroll Setup

Flexible Payroll Configuration for Healthcare Operations

Every healthcare organization pays differently. Configure PayDay to match your exact pay structures from salaried physicians to hourly shift workers across multiple facilities.

  • Set up payroll for physicians, nurses, support teams, and administrative roles separately
  • Define pay structures including base salaries, hourly wages, shift differentials, and allowances
  • Create payroll schedules aligned with rotating shifts, on-call rotations, and pay cycles
  • Automate deductions for benefits, retirement contributions, and statutory compliance
  • Run payroll across multiple departments, clinics, or hospital facilities from one system
Time and Attendance

Shift & Attendance Tracking Built for Healthcare

From 12-hour rotating shifts to on-call schedules, PayDay tracks every hour worked and automatically applies overtime rules including the FLSA 8/80 exception for hospital staff.

  • Track attendance via biometric systems, mobile check-ins, or integrated time clock tools
  • Manage rotating shifts, 12-hour duty schedules, and on-call availability across departments
  • Automatically calculate overtime using FLSA rules including the 8/80 exception for hospitals
  • Flag attendance anomalies and shift gaps before they affect payroll accuracy

Complete Healthcare Payroll for Less Than Your Morning Coffee

PayDay is the most affordable payroll solution built specifically for US hospitals and clinics. Shift differentials, ACA compliance, overtime, multi-facility payments all included. No surprises.

Payroll Demo
Payroll Engine

Powerful Payroll Engine Built for Healthcare Complexity

From salaried physicians to hourly shift workers, PayDay payroll engine handles every pay type, every rule, and every compliance requirement automatically and without errors.

  • Process payroll for salaried, hourly, shift-based, and on-call healthcare employees
  • Automatically calculate overtime, shift differentials, on-call pay, and incentive bonuses
  • Apply real-time adjustments for leaves, absences, corrections, and mid-cycle changes
  • Generate final settlements accurately for staff transitions, resignations, and contract endings
  • Maintain a full audit trail for every payroll run ready for compliance reviews anytime
Payments

Fast, Secure & Transparent Payroll Payments for Healthcare Staff

Every doctor, nurse, and staff member gets paid accurately and on time with full visibility into their earnings, deductions, and benefits every pay cycle.

  • Generate HIPAA-compliant digital payslips with detailed salary breakdowns and deductions
  • Run bulk payments across multiple departments, clinics, or hospital facilities simultaneously
  • Give employees instant access to their payslips the moment payroll is processed
Employee Portal

Give Your Healthcare Staff the Self-Service They Deserve

Nurses checking schedules between shifts. Doctors reviewing payslips from their phones. Admins approving requests on the go. PayDay employee portal keeps your entire healthcare team connected anytime, anywhere.

  • Employees access payslips, shift schedules, and attendance records from any device
  • Role-based access ensures the right information reaches the right people staff, supervisors, and admins
  • Mobile-optimized portal designed for busy healthcare workers who are rarely at a desk
  • Instant notifications for payroll updates, shift changes, leave approvals, and compliance alerts
Reports and Analytics

Healthcare Payroll Insights That Help You Make Better Decisions

Stop guessing where your payroll budget is going. PayDay gives hospital and clinic administrators real-time visibility into costs, compliance, and workforce performance all in one dashboard.

  • Real-time department-wise payroll dashboards with cost breakdowns by role and facility
  • Detailed reports for salaries, overtime, shift allowances, incentives, and deductions
  • Attendance and shift performance analytics to identify gaps before they impact patient care
  • Built-in ACA, tax, and compliance reports ready to export for audits and filings anytime

Built for Healthcare Teams Like Yours. Trusted by Thousands

Every module in PayDay was designed with one goal making payroll effortless for US hospitals, clinics, and medical teams. Everything you need is right here, ready to go.

Workshift & Scheduler

Schedule 12-hour rotations, night shifts, and on-call coverage for nurses, physicians, and support staff.

Workflow & Approvals

Automate approval flows for shift swaps, PTO requests, payroll changes, and compliance sign-offs.

Adjustments

Handle retro pay, shift differential corrections, incentive bonuses, and one-time payroll adjustments accurately.

Advance Salary

Give healthcare staff early access to earned wages automatically deducted in the next payroll cycle.

Loans

Manage staff loans and repayment schedules with automatic payroll deductions zero manual tracking.

Holidays

Manage hospital holiday calendars and ensure holiday pay is calculated accurately for every shift worker.

Leave Management & PTO

Track sick leave, FMLA, PTO accruals, and approvals for clinical and administrative healthcare staff.

401(k) & Retirement

Automate retirement contributions and employer matches for all healthcare staff fully synced with payroll.

Benefits Deductions

Accurately deduct medical, dental, vision, and insurance benefits for every healthcare employee, every cycle.

Tax Credits

Identify and apply eligible healthcare payroll tax credits reducing your tax liability automatically.

Need More Than Software?

Let Payroll Experts Manage Payroll for You

If your team does not want to spend time running payroll manually, PayDay also offers managed payroll services. We help handle payroll processing, employee payments, deductions, payslips, reports, and compliance support so you can focus on growing your business.

Talk to Payroll Expert

Payroll Services Include

  • Complete payroll processing support
  • Salary, hourly, bonus, and overtime payroll
  • Payslips and payroll reports
  • Deductions and tax record support
  • Dedicated payroll specialists

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